Your privacy and trust are important to us and this Privacy Statement (“Statement”) provides important information about how JMJ Associates, LLP and its subsidiaries and affiliates around the world (“JMJ,” “we,” or “us”) handle personal information. This Statement applies to any JMJ website, application, product, software, or service that links to it.
Please read this Statement carefully and contact us if you have any questions about our privacy practices or your personal information choices. It is important that you check back often for updates to this Statement. If we make changes we consider to be important, we will let you know by placing a notice on the relevant services.
JMJ is committed to the responsible handling and protection of personal information.
Personal information means any information relating to an identified or identifiable natural person; an identifiable person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural, or social identity of that person.
How we Collect Data
We collect only personally identifiable information that is specifically and voluntarily provided by visitors to this website. JMJ receives limited identifiable information, such as name, title, company address, email address, and telephone and fax numbers, from website visitors. Typically, identifying information is collected to:
- Register for certain areas of the site
- Inquire for further information
- Distribute requested JMJ materials
- Submit resumes
JMJ makes every practical effort to avoid excessive or irrelevant collection of data. If a visitor believes the site has collected excessive information, we encourage the visitor to contact us to raise any concerns.
Visitors are also able to send messages through the site Contact page. Their messages will contain the user's name, company details, position, region, and email address, as well as any additional information the user may wish to include in the message. Because we use the website as a recruiting tool, a visit to the website may also result in the user sending a resume to an individual within JMJ.
JMJ's intention is not to seek any sensitive information through our website unless legally required for recruiting purposes.
Sensitive information includes a number of types of data relating to: race or ethnic origin; political opinions; religious or other similar beliefs; trade union membership; physical or mental health; sexual life or criminal record.
We suggest that you do not provide sensitive information of this nature. If you do wish to provide sensitive information for any reason, JMJ accepts your explicit consent to use that information in the ways described in this privacy statement or as described at the point where you choose to disclose this information.
How we Use Data
A user may choose to provide personal information in the following examples:
- Submit resumes for posted vacancies
- Participate in "join our mailing list" initiatives
- Participate in bulletin boards or blog discussions
- Contact us for further information
- Enter online surveys
- Register for events and conferences
- Register for additional JMJ materials or online services
If you would like to find out more about the different categories of information collected, please review the “How we Collection Data” section.
When a visitor provides personal information to us, we use it in connection with the purposes for which it was provided to us, as stated at the point of collection (or as obvious from the context of collection). This data is not shared with third-parties other than as described in this statement or otherwise disclosed at the point of collection.
Except for the mailing list initiative described above, where visitors explicitly choose to receive specific JMJ marketing or other materials, JMJ will not use personal data collected from our websites to facilitate unsolicited marketing activities.
It is JMJ's policy only to disclose information to third parties under the following circumstances:
- As required by law
- When explicitly requested by a visitor via a subject access request
- When required to deliver publications or reference materials requested by a visitor
JMJ’s website does not collect or compile personally identifying information for dissemination or sale to outside parties for consumer marketing purposes, or host mailings on behalf of third parties.
Personal data collected by JMJ may be transferred or disclosed to third party service providers (and their subcontractors and subsidiaries) who process information on JMJ’s behalf. These service providers, subcontractors and subsidiaries include providers of information technology, identity management, website hosting and management, data analysis, data back-up, security and storage services. They may be located outside the country where a visitor is located. As a result, a visitor’s information may be transferred outside the country where they’re located.
Third Party Links
JMJ will use, process, store and/or retain personal data only for legitimate business purposes or as authorized by the individual. Specifically, JMJ will use, store and/or process personal data consistent with the stated purposes for which it was collected, the consent obtained from the individual and contractual, regulatory and local country and regional laws and requirements. We will take all reasonable steps to destroy, or erase from our systems, all data which is no longer required.
JMJ generally will not retain unrequired information received form website users. For example, we usually do not keep mailing addresses for white papers. Contact information about visitors (such as information generated though registration for access to areas on the site) will be kept as long as the information is required to completely service the contact request or until a user requests that we delete that information. Mailing list information, discussion posts and email are kept for only the period of time considered reasonable to facilitate the visitor's requests. Resumes are disposed of when they are either no longer under consideration, or are considered dated by our Human Resources departments.
Access to Data
Each visitor has the right of access to personal data they have submitted through the websites to JMJ.
User updates of information should be handled by going back through the registration process. Inquiries about the accuracy of identifying information previously submitted to JMJ through this website, or requests to have outdated information removed, should be directed to our Chief Legal Officer. JMJ is committed to providing reasonable and practical access to visitors to allow them the opportunity to identify and correct any inaccuracies. When requested and practical, JMJ will delete identifying information from current operational systems.
We will take appropriate security measures against unlawful or unauthorized processing of personal data, and against the accidental loss of, or damage to, personal data.
We will put in place procedures and technologies to maintain the security of all personal data from the point of collection to the point of destruction. Personal data will only be transferred to a third-party data processor if it agrees to comply with those procedures and policies, or if it puts in place adequate measures itself. Security procedures include:
- Non-secured devices. Personal data is not to be kept or stored on non-secured devices or local drives. Personal data may only be stored on corporate network devices that are approved by our IT department as having adequate security for authorized access. If you are using your own device, following verification by IT you may be required to review and confirm your agreement to a separate policy outlining the use of such device.
- Entry controls. Any stranger seen in entry-controlled areas should be reported.
- Secure lockable desks and cupboards. Desks and cupboards should be kept locked if they hold confidential information of any kind. (Personal information is always considered confidential.)
- Methods of disposal. Paper documents should be shredded. Digital storage devices should be physically destroyed when they are no longer required.
- Equipment. Data users must ensure that individual monitors do not show confidential information to passers-by and that they log off from their personal computer when it is left unattended.
JMJ understands the importance of protecting children's privacy especially in an online environment. This website is not intentionally designed for or directed at children 13 years of age or younger. It is JMJ's policy never to knowingly collect or maintain information about anyone under the age of 13.
JMJ reserves the right to modify or amend this Statement at any time by publishing an updated version here. The current version of the statement will be accessible on this website.
Questions or comments regarding this Statement and any notifications required by this Statement should be submitted to the Chief Legal Officer of JMJ Associates by mail or e-mail as follows:
Chief Legal Officer
8310-1 N. Capital of Texas Highway #440 Austin, Texas 78731, United States of America